Organization: Sabin Vaccine Institute

Location: Houston, Texas

Program: Vaccine Development

Position Title: Program Coordinator

Reports to: Grants and Contracts Manager

Position Summary:

The Program Coordinator is responsible for performing various administrative and logistical duties in support of Sabin’s Vaccine Development initiatives.  The Program Coordinator will work closely with the Deputy Director, Sabin Vaccine Institute Product Development Partnership and the Grants and Contracts Manager and collaborate with various departments in the organization and with Sabin’s Vaccine Development partners.

Essential Duties and Responsibilities:

  • Provide administrative support for grants and contracts management, including: communicating/follow-up with program partners on reports and document submissions; preparation of program documents, reports and correspondence, including drafting, proofreading, formatting and editing; and, creation/maintenance of contract databases
  • Provide administrative support for program management functions, particularly within contracts and grants functions (i.e., scheduling meetings, circulating reports/technical documents for approval and review, and communicating with project management team members as needed)
  • Provide administrative support for financial functions, including processing payments and liaising with vendors
  • Maintain filing systems for both physical and electronic program files, including confidential documents
  • Update contracts and grants task management lists and documents according to quarterly check-ins and as needed
  • Manage and organize logistical arrangements for Sabin-Houston Vaccine Development-related conferences, seminars and meetings both domestic and international
  • Support the Vaccine Development program in the editing and formatting of documents and reports as needed
  • Other duties as assigned

Experience and Educational Requirements:

  • Bachelor’s Degree in a relevant field
  • Minimum 1 year professional experience
  • Proficiency with MS Office Programs (Word, Excel, Project, Publisher)
  • Experience with project documents, including budgets (development and interpretation), grant proposals and agreements

Other Requirements:

  •  Must be extremely resourceful and able to work independently, with limited supervision, in efficiently supporting the diverse needs of the Vaccine Development program
  • Must be able to prioritize work to meet deadlines and multi-task; handle and resolve challenges effectively and efficiently
  • Excellent communication skills (active listening, writing, speaking)
  • Ability to problem solve
  • Ability to work collaboratively with all levels of staff and range of personalities, culture and working styles
  • Excellent task management and organizational skills
  • Ability to perform detail‐oriented work with a high level of accuracy 

Organization Summary:

The Sabin Vaccine Institute (Sabin) is a non-profit, 501(c)(3) organization of scientists, researchers and advocates dedicated to reducing needless human suffering from vaccine-preventable and neglected tropical diseases (NTDs).  Since its founding in 1993 in honor of Dr. Albert B. Sabin, the developer of the oral polio vaccine, Sabin has been at the forefront of global efforts to eliminate, prevent and cure infectious and neglected tropical diseases.  Sabin develops new vaccines, advocates for increased use of existing vaccines and promotes expanded access to affordable medical treatments in collaboration with governments, academic institutions, scientists, medical professionals and other non-profit organizations.  For more information please visit

Program Summary:

The Sabin Vaccine Institute’s Vaccine Development program focuses on developing safe, effective and low-cost vaccines that can prevent human suffering caused by infectious and neglected tropical diseases.  In 2000, Sabin established the Sabin Vaccine Institute Product Development Partnership (Sabin PDP).  The Sabin PDP is an innovative model that relies on private, academic and public institutions in low- and middle-income countries, Australia, the United States and Europe to collaborate for preclinical development, vaccine manufacturing and clinical testing.

The Sabin PDP is the first and only vaccine development program targeting human hookworm infection.  In addition, the Sabin PDP is developing vaccines for schistosomiasis, leishmaniasis, Chagas disease, ascariasis, trichuriasis and severe acute respiratory syndrome (SARS), diseases that primarily affect people living in poverty around the world.  The product development laboratories are based at The Sabin Vaccine Institute and Texas Children’s Hospital Center for Vaccine Development at Baylor College of Medicine in Houston, Texas. 

How to Apply:

To be considered, please submit your cover letter, resume and salary requirements via e-mail to, fax to 202-842-7689 or mail to HR Manager, Sabin Vaccine Institute, 2000 Pennsylvania Avenue, NW, Suite 7100, Washington, DC 20006.  Please be sure to reference “PC VD – Grants and Contacts” in the subject line.  Your cover letter should: (1) address the reasons for your interest in this position; and, (2) describe the knowledge, skills and abilities you would bring to the Sabin Vaccine Institute and its Vaccine Development program.  No phone calls, please.  Only short-listed candidates will be contacted.

Salary commensurate with qualifications and experience.  Sabin Vaccine Institute has a generous benefits package.

Sabin is an Equal Opportunity Employer.  All persons shall have the opportunity to be considered for employment without regard to their race, color, religion, national origin, ancestry, age, disability or handicap, sex or gender, sexual orientation, marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws.