Reports to: Vice President, Employee Engagement
Location: Office in Washington, DC; Option to Work Remotely in US Only
 
Why Sabin:
 
Our mission is to make vaccines more accessible, enable innovation and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative and engaged team that values accountability, teamwork, partnership and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management and Board of Trustees are committed to developing a diverse, equitable and inclusive team.
 
Position Summary: 
 
Under the direction of the Vice President, Employee Engagement (VP EE), the Human Resources Generalist will be responsible for supporting the development and execution of our human resources (HR) functions and employee engagement strategies. The primary responsibilities of this role will be talent acquisition and management, human resources management, and shaping organizational culture. The successful candidate will be supremely organized and detail-oriented with good proactive instincts for how best to be of assistance in a fast-moving and rapidly changing environment. They must be flexible, quick to learn, be able to anticipate needs of both individuals and the organization and improve systems/processes that support the entire organization. 
 
Responsibilities:
 
Talent Acquisition
 
  • Conduct full lifecycle recruiting, which includes sourcing and recruiting for assigned open positions
  • Provide guidance to hiring managers regarding development of job description, requisition, and recruitment strategy
  • Manage internal and external job announcements, in collaboration with Communications team
  • Develop, manage, and track recruitments using Sabin’s human resource information system (HRIS) 
  • Source candidates, conduct prescreens calls, and schedule all candidate interviews and job assessments for assigned positions; keep VP EE apprised of recruitment status
  • Initiate education verification, reference check and background investigations using employment screening services vendor 
  • Recommend offer components and present to VP EE for approval
  • Prepare offer letter and hire packet for new employees
 
Talent Management
 
  • Standardize and manage Internship and Federal Work Study programs; (application process, interview and selection process, and onboarding)
  • Partner with the VP EE in the performance management process using Paylocity; audit data as needed
  • Manage employee offboarding, ensure all documentation is accurate and complete, communicate to all appropriate departments, and remove from all data systems; completes exit interviews
  • Serve as primary liaison between human resources, operations and accounting teams
  • Provide support for employee engagement activities to foster a culture of inclusiveness (e.g., surveys on employee satisfaction, etc.)
  • Reinforce company culture and work to support a positive work environment and morale among staff
  • Maintains confidentiality and security of all employee and proprietary company information; escalates issues as needed to VP EE
  • Manage and maintain all employee files in compliance with federal, state, and local employment laws and regulations, and recommended best practices for a remote team (e.g., I-9, FMLA, etc.)
  • Other duties as assigned
 
Human Resources
 
  • Update and maintain employee data in HRIS and other systems
  • In coordination with the Director of Administration, assist with new employee orientation; process and quality-check all new hire paperwork
  • Work with hiring manager and Director of Administration to develop robust, individualized onboarding plan for new hires
  • Administrator of HRIS, troubleshoot problems, make system improvements as needed, resource to colleagues
 
Requirements:
 
  • 5 + years of progressive human resources experience 
  • Intermediate knowledge and experience working in HRIS
  • Demonstrated understanding of federal and local employment laws
  • Passionate and knowledgeable about diversity, equity, and inclusion and how to apply those principles to operations strategy and program initiatives
  • Excellent customer service skills, strong verbal and written communication skills, and attention to detail
  • Strong professional ethics and sensitivity in dealing with confidential information; ability to use tact and diplomacy
  • Ability to analyze problems, gather pertinent data, and recommend solutions
  • Strong organizational skills are required to meet recurring deadlines and maintain tracking systems related to human resource and recruiting information
  • Ability to maintain composure and good judgment when meeting deadlines, dissatisfied employees, or fast paced environment
  • Proficient in MS Office Suite 
  • Sincere openness and well-established knowledge about administering human resource services to diverse groups of employees
 
Other
 
  • Subject to a criminal background investigation
  • Request for three professional references
 
Attributes That Are Important to Sabin
 
  • Diversity, Equity and Inclusion
  • Problem-Solving and Critical Thinking
  • Decision-Making
  • Communication and Professionalism
  • Initiative and Ownership
  • Productivity and Quality Control
  • Professional Development/Personal Learning
 
How to Apply:
 
To be considered, please submit your cover letter and resume via e-mail to [email protected] Please be sure to reference “Human Resources Generalist” in the subject line. Applications without a cover letter will not be considered. Your cover letter should: (1) address the reasons for your interest in this position; and (2) describe the knowledge, skills and abilities you would bring the Sabin Vaccine Institute. No phone calls, please. Only short-listed candidates will be contacted.
 
Salary commensurate with qualifications and experience. Sabin Vaccine Institute has a generous benefits package (see https://www.sabin.org/careers/employee-benefits).
 
Sabin is an Equal Opportunity Employer. All applicants will be considered for employment without attention to their race, color, religion, national origin, ancestry, age, disability or genetic information, sex (including gender identity, pregnancy or sexual orientation), marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws.