Reports to: Vice President, Research & Development Operations
Location: Office in Washington, DC; Option to Work Remotely in US Only

Why Sabin:

Our mission is to make vaccines more accessible, enable innovation and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative and engaged team that values accountability, teamwork, partnership and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management and Board of Trustees are committed to developing a diverse, equitable and inclusive team.

Position Summary:

The Senior Manager, Grants & Contracts is dynamic and detail-oriented and supports the Vaccine Research & Development (R&D) Team. The Senior Manager is responsible for day-to-day grants and contracts administration and supports the general project management and financial operations of Sabin’s Vaccine R&D program by ensuring allowable and allocable use of funds in compliance with funding agreements. The Senior Manager will support Sabin’s project management capabilities through document and contract management, deliverables and reporting.


  • Develop and maintain a systematic and efficient management process for the creation, execution and analysis of contracts for the purpose of maximizing compliance and operational performance and minimizing project risk
  • Draft, review and negotiate contracts; assess performance against contracts
  • Oversee compliance of terms and conditions of all contracts while maintaining compliance with US Government contracts
  • Lead contracting with Sabin subcontractors and R&D consultants and manage third party compliance with related contracts
  • Support fiscal operations of R&D program; monitor actual versus budgeted expenditures to keep within budget, with an eye toward administrative costs control and appropriate timely pace of program spending per budget and timeline
  • In close coordination with the VP of R&D Operations, prepare budgets, reporting and other communications to funding agencies as appropriate
  • Hire, supervise and mentor grants & contract staff, as assigned
  • Maintain a close working relationship with Sabin staff, contractors and collaborating institutions/organizations in all contractual matters, including routinely and regularly providing information on deliverables, reporting and budgetary aspects of Sabin’s R&D operations
  • Develop and review project budgets with the VP of R&D Operations, SVP of R&D and Chief Operating Officer
  • Work with Sabin’s legal counsel on contractual, patent and intellectual property matters as required
  • Train colleagues on internal controls detailed in Sabin’s Operations Manual and other guidance material and enforce compliance
  • Other related duties, as assigned


  • Bachelor’s degree in a related field; advanced degree preferred
  • 9+ years relevant experience, non-profit experience a plus
  • 7+ years US Government contracting experience preferred; BARDA experience a plus
  • Knowledge of US Federal Acquisition Regulations and US Government reporting requirements
  • Experience with Microsoft Project preferred
  • Experience with document/contract management software (e.g., Salesforce) preferred
  • Experience with Microsoft Dynamics NAV a plus
  • Experience in biologics R&D setting a plus
  • A high degree of integrity and accountability
  • Excellent verbal and written communicator with ability to tailor approach toward the perspective of others
  • Ability to independently analyze and solve problems, excellent time management skills
  • Strong attention to detail, ability to manage complex tasks, highly organized, dependable and able to prioritize competing demands to meet deadlines
  • Effectively manage projects so problems are anticipated and solutions identified quickly
  • Strong people management and interpersonal skills; excellent at working closely with others over geographical distance
  • Ability to work in a fast-paced team environment and to deal calmly with complex issues with superior service orientation

Attributes that Are Important to Sabin:

  • Diversity, Equity and Inclusion
  • Problem-Solving and Critical Thinking
  • Decision-Making
  • Communication and Professionalism
  • Initiative and Ownership
  • Productivity and Quality Control
  • Professional Development/Personal Learning


  • Subject to a criminal background investigation
  • Request for three professional references
  • Verification of education/degrees

How to Apply:

To be considered, please submit your cover letter and resume via e-mail to [email protected] Please be sure to reference “Senior Manager, Grants & Contracts” in the subject line. Applications without a cover letter will not be considered. Your cover letter should: (1) address the reasons for your interest in this position; and, (2) describe the knowledge, skills and abilities you would bring the Sabin Vaccine Institute. No phone calls, please. Only short-listed candidates will be contacted.

Salary commensurate with qualifications and experience. Sabin Vaccine Institute has a generous benefits package (see

Sabin is an Equal Opportunity Employer. All applicants will be considered for employment without attention to their race, color, religion, national origin, ancestry, age, disability or genetic information, sex (including gender identity, pregnancy or sexual orientation), marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws.